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Business Travel Bookings with echo.bravo
15 November 2024 |
Introduction to the booking process
A companies business travel booking process can be a complex, time-consuming process, especially when managing it alongside your regular workload. Partnering with a business travel agency like echo.bravo provides a structured approach that saves time and money while streamlining travel arrangements. This article will guide you through our easy, step-by-step process for booking business travel with echo.bravo.
Preparing Your Business Travel Booking Process
Define Your Travel Requirements
Before starting with echo.bravo, it’s essential to outline your business travel needs. Consider details like travel dates, budgets, preferred airlines or hotels, and any special requirements. By having a clear set of travel guidelines, you’ll streamline the booking process and ensure we can meet your exact needs.
Essential Information needed for the booking process
To make the booking process even smoother, gather your company’s travel policies and preferences before reaching out. These include company details and any specific guidelines for travel class, accommodation standards, or loyalty programs. This information will help us tailor our services to align with your company’s unique travel policies.
Top Tip – If your company doesn’t have a travel policy, the echo.bravo team will be able to help create one for you as part of our business travel services.
Submitting a Travel Enquiry
Submitting a travel enquiry with echo.bravo is easy. Simply click on the “Schedule a Call” button on our website and fill out your details: full name, email address, and company name. If received during our working hours, we’ll be in touch within 20 minutes to schedule your discovery call. Otherwise, you can expect a response by the next business day.
Client Discovery Call
The client discovery call is an essential part of our on-boarding process, where we gain insight into your company’s travel habits. We’ll cover aspects like:
- Purpose of travel and travel frequency
- Number of travelers and passenger preferences
- Timing of bookings (advance or last-minute)
- Travel policy guidelines, for example whether business class is approved for certain routes
By understanding your unique travel needs, we can customize a business travel solution that meets your company’s goals and expectations.
Proposal & Account Setup process
After the discovery call, you’ll receive a personalized proposal from echo.bravo with three flexible options:
- Basic – £15 per trip, offering essential booking support.
- Standard – £33 per trip, includes a dedicated account manager, access to negotiated rates, WhatsApp support, and emergency assistance.
- Enterprise – POA, provides all Standard features plus enhanced rewards, vouchers, and a full concierge service.
Upon proposal acceptance, we’ll proceed with an account form and, if necessary, conduct a credit check for companies opting to set up a credit account. Your account can be fully set up within 24 hours, allowing you to start booking quickly and efficiently.
Booking and Payment Process
Once your account is set up, you’re ready to start booking. Simply reach out to us via email, phone, or WhatsApp to request a trip quote. We’ll respond with a competitive rate within one hour.
Flexible payment options include:
- Credit Account
- Credit card
- Debit card
- Direct Debit
With our quick turnaround times, you can book and confirm your business travel plans with minimal effort.
Travel Support and Follow-Ups
At echo.bravo, we offer comprehensive business travel solutions to ensure a seamless travel experience. From delivering travel documents and itineraries through our online app to managing bookings for lounges, rail, and airport parking, we cover every detail to enhance your business trips.
We also provide streamlined invoicing and reporting to support your accounts team, including monthly statements and quarterly reports that highlight cost-saving opportunities. By partnering with echo.bravo, your company benefits from a fully integrated, efficient travel solution that drives savings and supports your business travel needs.
Frequently Asked Questions (FAQs)
How does echo.bravo simplify business travel bookings?
echo.bravo streamlines business travel bookings by offering a personalized, step-by-step process for companies. Our team handles everything from initial booking inquiries to travel support, making it easy and efficient to manage travel arrangements, secure the best rates, and focus on business goals.
What information do I need to book business travel?
To book business travel with echo.bravo, have essential details ready, including travel dates, preferred airlines or hotels, budget, and any company travel policies. This helps us customize options that align with your company’s needs and budget.
Why use a business travel agency?
Using a business travel agency like echo.bravo provides access to exclusive corporate rates, time-saving services, and dedicated travel support. We manage the details, offer cost-effective solutions, and help businesses stay within their travel budget.
Can echo.bravo help reduce business travel costs?
Yes, echo.bravo helps reduce business travel costs by leveraging our network to secure corporate discounts on flights, hotels, and more. We also monitor price drops and offer flexible booking options to help businesses save on every trip.
What are the benefits of a business travel policy?
A business travel policy helps companies control travel expenses, enforce consistent booking practices, and ensure compliance with company standards. At echo.bravo, we can assist in developing a travel policy that supports cost control and aligns with industry standards.
How soon can I start booking with echo.bravo?
Once your account is set up, which can be completed within 24 hours, you can start booking immediately. Our team is ready to assist with quotes and bookings as soon as your preferred travel package is finalized.
Does echo.bravo offer support during business trips?
Yes, echo.bravo offers comprehensive travel support before, during, and after your trip. From providing real-time itinerary updates to managing last-minute changes, our team is available to ensure seamless travel experiences.