How to Book Travel for Music Tours

7 May 2025 | Music and Entertainment

Welcome to our guide on how to book travel for music tours. Booking travel for music tours involves coordinating transport, accommodation, and logistics for artists and crew, often across multiple cities and countries. The key is planning early, using a travel management partner familiar with the entertainment industry, and centralising all details in one place to reduce stress, avoid delays, and keep the tour running smoothly.

Whether it’s a three-night city run or a month-long European tour, as a tour manager, you’re responsible for getting the band, crew, gear (and sometimes even the pets!) from point A to point B without a meltdown. Here’s how to book travel for music tours and make it a less chaotic.

Start With a Tour Travel Template

A custom tour travel template is your best friend. Build a checklist covering:

Travel dates and transport types
Accommodation requirements
Number of crew/artist rooms
Airport transfers and city logistics
Visa and documentation needs

Not a fan of spreadsheets? No worries. echo.bravo can set up a dedicated travel dashboard for your tour, so everything’s in one place, editable, shareable, and panic-proof.

Want a deep dive into logistics like flights, vans, and tour buses? Check out our full guide to planning group travel for bands →
echo.bravo

Partner With a Specialist in Music & Entertainment Travel

Trying to book travel a group of 20 on Skyscanner? That’s a hard no.

A travel management company that specialises in the entertainment industry (hi 👋) understands the wild schedules, last-minute changes, and unique needs that come with touring. With echo.bravo, you’ll get:

Human-led support 24/7 with our account managers
Group flight and hotel booking expertise
Emergency rebookings and rerouting when the unexpected hits
Experience navigating tricky routes, festivals, and tight schedules

Be Strategic With Routing

Back-and-forth travel between cities wastes time, energy, and money. Use mapping tools or work with us to optimise your route, think shortest drive times, easiest airport access, and efficient venue sequencing.

We’ve helped tours avoid major disruption by suggesting better overland routes, smarter hub cities, and alternative airports when needed. Take a peek at our Business Travel Disruption Tips for more.

Book Accommodation Early, With Flexibility Built In

Tour-friendly hotels fill up quickly, especially near major venues or during festival season. Lock in rooms early, but keep some flexibility:

Opt for properties with free changes or late cancellations
Book extra rooms for unconfirmed crew
Prioritise late checkouts and early check-ins (your artist will thank you)

Centralise All Travel Comms and Docs

From flight itineraries to backstage access passes, having all your travel docs in one place saves major headaches. We recommend:

A live travel dashboard or shared folder
Itinerary PDFs with links and QR codes
Emergency contact sheets and hotel maps

At echo.bravo, our business travel solutions can handle this for you, so you can focus on running the show, not chasing down confirmation numbers.

Expect Last-Minute Chaos

Flights will change. People will oversleep. Drummers will forget their passports. It happens.

That’s why every good tour manager builds in:

A buffer travel day every 7–10 days
Quick access to travel support (hi again 👋)
A sense of humour

Final Thought

Tour travel doesn’t have to be chaotic. With the right tools and a specialist partner by your side, you can keep your tour running like clockwork, no more panic-booking flights at 3am or juggling hotel invoices with zero Wi-Fi.

Ready to Take the Chaos Out of Touring?

Whether you’re managing a rising indie act or a chart-topping tour, echo.bravo is here to make travel the easy part.

👉 Contact us and let’s plan a smooth, smart, stress-free tour.